Clinton Co-operative Childcare Centre
Job Summary:
To support and contribute to ensuring the smooth operation of the Finance Department’s day-to-day processes in addition to achieving goals established by the Clinton Cooperative Childcare Centre Board.
Duties and Responsibilities
Financial Administration
• Alongside the Financial Administrator, coordinate the flow of data;
• Supports the Financial Administrator with various reports, documentation and data entry;
• May assist with documents and maintains department procedures and filing;
• Assist with yearend financial review;
• Alongside the Financial Administrator, the Associate is accountable for weekly bank deposits, receipting and recording on behalf of the Company as required;
• Maintains authority, in collaboration with Financial Administrator, of Company bank account;
• In collaboration with the Financial Administrator, accepts and processes all Company EMT payments for childcare and fundraising;
• May assist with Accounts Receivable;
• If required, communicates overdue and outstanding payment notice to clients as needed;
• Assumes back-up payroll processing duties as required;
• In collaboration with the Financial Administrator, bills new and annual membership fees on a monthly basis;
• Maintains oversight of petty cash, including reconciling and updating records on a monthly basis for Clinton and Goderich locations; the Financial Administrator will assist as needed
• Alongside the Financial Administrator, the Associate will complete Accounts Payable entries and payments;
• Prepares cheques; has signing authority after 3 month probationary period is complete;
• Assists Financial Administrator with all tasks as required;
Clinton Cooperative Childcare Centre Page 2 Appendix A9
• Alongside the Financial Administrator, receive and process County Fee Subsidy letters and associated receivables and reconciles and distributes payments as required ;
• Assists the Assistant Supervisor with fundraising, including but limited to counting money, tallying orders, balancing orders;
• May assist with credit card statements and reconcile with any associated documentation, and processes credit card bills on a monthly basis;
• May assist with bank reconciliations and balancing accounts, monitoring bank accounts and term deposits.
Administrative
• Attends Annual General Meeting and monthly staff meetings;
• Reads, adheres to and signs off annually on any required Policies and Procedures.
• Supports Leadership Team as required.
Customer Service
• Assists Assistant Supervisor with Parent Committee by maintaining record of parent involvement and accurate records as required;
• Responds to client billing inquiries by phone, email, and in person as needed in the absence of the Financial Administrator.
General
• Works as a positive team member;
• Maintains positive and professional relationships with families;
• All other duties as assigned;
• Supports in program/kitchen as required;
• Assist with updating and maintaining children’s electronic files as needed for all site locations;
• All other duties as assigned/required;
• In the absence of the Financial Administrator completes their tasks.
Qualifications:
• Must possess a strong customer service, bookkeeping and computer skills.
• Proficiency utilizing MS Office products, including Excel.
• Experience with Accounting Software programs.
• Experience with payroll processes considered an asset including familiarity with ADP (Automatic Data Processing)
• Must possess and maintain First Aid and CPR with AED certification including infant and child CPR.
• Must maintain a Clear Criminal Record and Vulnerable Sector check.
• Required to maintain immunizations and be free of all communicable diseases.
Working Environment
• This position requires an employee to work indoors in a temperature controlled office space.
• Regular interruptions requiring the ability to change priorities quickly.
Clinton Cooperative Childcare Centre Page 3 Appendix A9
Physical Skill and Effort
• A typical workday consists of low physical effort for activities such as:
o Intermittent periods of keyboarding to process documents, entering of data and updating financial records.
• Must be able to work on a laptop computer for extended periods of time with access to a large monitor, laptop riser, keyboard and mouse.
• Regularly required to sit at a desk for extended periods of time.
How to apply:
Send resume and cover letter to clinton@clintonchildcare.com